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Office Safety Checklist


(Should be able to answer yes to the following where applicable)

General Safety

  • Are aisles, doorways, and corners free of obstructions to permit visibility and movement?

  • Are file cabinets and storage closets arranged so drawers and doors do not open into walkways?

  • Do file drawers open and close easily?

  • Do chairs have any loose casters? Are all rungs and legs sturdy?

  • Are there any sharp edges, points, burrs, or splinters on furniture?

  • Are all fans adequately guarded?

  • Are all tools in their proper places?

  • Are sharp tools such as scissors and razor blades stored point/blade down?

  • Are materials stored in plastic or metal containers when possible, with tight-fitting lids?

  • If your office is equipped with storage cabinets, are heavy items stored in lower and middle shelves? Are bottled materials within easy reach?

  • Are small, loose items boxed and labeled?

  • Are floor surfaces clean? Dry? Free of debris or tools?

  • Are carpets well secured? Free of worn or frayed seams?

  • Are all emergency exits adequately lighted and free of storage or debris?

  • Is there adequate walking space approaching exits?

  • Where stairs are carpeted, is the carpeting well secured?

  • Is your office equipped with a stepstool or ladder for employees to safely reach high objects?

Electrical Safety

  • Is there any exposed live electrical equipment, e.g., switch/receptacle plates missing, frayed wires, etc?

  • Are all electrical appliances and equipment properly grounded or double insulated? Are outlet boxes properly grounded?

  • Is all electrical equipment in good working condition?

  • Are phone lines, electrical cords, and extension wires secured under desk or alongside baseboards?

  • When cords do run into walkways, are they covered by runners or cord protectors?

  • If there are coffee makers, space heaters, radios, or other personal items in your office, are you sure the building's electrical circuit system can handle them?

  • Is there a minimum of three feet unobstructed access to electrical breaker panels? (not blocked)

Office Ergonomics

  • Is office furniture and computer layout ergonomically designed to properly fit user?

  • Are desk chairs fully adjustable, i.e. seat, seatback and armrest height and angle?

  • Do chairs properly fit the user to provide support to the legs and lumbar (lower back) area?

  • Are computer workstations situated in a manner that allows the user to work at a neutral position without turning or twisting?

  • Are frequent telephone users provided with receiver shoulder rests or headsets?

  • Are glare shields or louvered fluorescent lighting covers utilized to prevent eyestrain?

  • Are keyboards and mouse devices positioned to provide level support for the arms and wrists?

  • Are hand-trucks or a two person rule used to lift and/or move heavy boxes?

  • Do employees take frequent stretch breaks to prevent repetitive strain to the back, shoulders, neck, hands and wrists?

Other Comments___________________________________________________________

Source: U.S. Navy