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Sample Guideline for Road Safety Training Requirements

There shall be a process to ensure all employees and all spouses/domestic partners and contractors who drive Company- owned or leased vehicles are appropriately trained for the specific vehicles to be operated and the training is appropriately documented.

Universal Training for all employees:
Annual classroom or computer based safety awareness training, including policy review certification, is required for all employees who drive on or off the job. The annual training should address general hazard awareness (including fatigue management and distracted driving), items identified through a review of historical collisions and a policy review certification. This training should be offered to spouses/domestic partners and contractors who are eligible to drive Company owned or leased vehicles.

Light Vehicle training for company drivers:
All company drivers of light passenger vehicles are required to complete the universal annual training. In addition to the universal training requirements for all employees, training for Company Drivers of Light Vehicles must include the following:
  1. Light Vehicle BTW (Behind the Wheel) training within 90 days of hire or as soon as training is reasonably available for all Company Drivers and every three years thereafter.
  2. An Assessment Drive must be completed with commentator noting significant concerns prior to driving on behalf of the Company and each year that Light Vehicle BTW training is not required.
  3. Annual Peer Drive assessments should be considered to increase the frequency of feedback if GPS/electronic feedback systems are not in use.
Medium and Heavy Vehicle training for company drivers:
In addition to all of the training requirements of light vehicle company drivers, operators of Medium and/or Heavy Vehicles must include the following:
  1. BTW training in the applicable vehicle a minimum of every three years.
  2. An assessment drive in an appropriate vehicle, with commentator noting significant concerns, is required each year BTW training is not required.
  3. Class room or computer based training (CBT) in the two years between BTW training.
  4. Drivers of nine- to -15 -passenger vehicles must have a Commercial Driver’s License (CDL) Endorsement. Additional training requirements should be developed to address the drivers who transport large numbers of people (i.e. >9).
  5. Training for the drivers of heavy vehicles should include the elements covered in medium
    vehicle training so that an appropriately trained operator of Heavy Vehicles is also qualified to operate Medium Vehicles.
  6. Spouse/Domestic partners are not authorized to drive Medium or Heavy Vehicles.
High-Risk Driver Training:
Drivers who are identified as High-Risk per the monitoring and identification processes must receive:
  1. A coaching session with the driver’s immediate supervisor immediately after the At-Risk Driver classification; and
  2. BTW training or appropriate alternative training (as determined by the driver’s supervisor in consultation with the Environment, Safety and Health Department (ESH) and the business within 90 days of the At-Risk Driver classification; and
  3. Two Assessment Drives within 12 months of the At-Risk Driver classification with the first Assessment Drive within 30 days.
Assessment Driver Training:
Assessment Drives are opportunities for managers to review the driving skills and vehicle condition one-on-one with their Company Drivers. They are meant to provide immediate feedback on driving skills and identify areas for improvement. Training for Assessment Drives will be provided to managers. The manager will schedule and complete an Assessment Drive within 15 days of an employee becoming a Company Driver. Signed Assessment Drive Checklists should be maintained by the driver's immediate supervisor for a period of three years.

Peer Drives:
Peer drives are an opportunity to continue to create a safety conscious coaching atmosphere where individuals look out for one another and encourage safe behaviors. A peer drive will be required annually for each Company Driver. A record of completion will be signed by both the driver and the observer and will be maintained by the driver's immediate supervisor for a period of 3 years.

Source: Network of Employers for Traffic Safety (NETS)

This information is provided as a courtesy by NETS to its members and also to the general public. It is provided "as is," without any representations or guarantees as to its accuracy, and neither NETS nor any contributing company is liable for the content or use of this information.