Form a planning committee. The committee will also volunteer at the event and evaluate it.
Choose a site. Use a convenient playground, parking lot, or gymnasium. Determine what
permissions are needed to use the space.
Solicit sponsors. Ask business people and civic groups to be sponsors for the event. Depending
on their resources and ability, they can be asked to help with:
- cost of promotional materials and supplies
- prizes, ribbons, or certificates
- publicity
- refreshments
- volunteers
Recruit volunteers. You'll need volunteers to help with fundraising, purchasing supplies and
materials, and developing the course. You'll also need them on the day of the event to help set up
the course, judge and score participants, and assist with inspection and registration of bicycles, if
included.
Construct materials. Each volunteer will need a copy of the course layout and scoring
instructions. Duplicate the Bike Driving Skills Test and the Bicycle Inspection
Checklist (see links below).
Decide what awards or recognition items you will distribute. You can give participants a
certificate or prize for completing the course. Small items such as water bottles, reflectors, leg
bands, and coupons for free drinks at fast food restaurants make great prizes. All participants
should be acknowledged for their efforts.
Assign a bookkeeper. Someone needs to keep track of the number of participants expected, costs
incurred, and donations of time and materials. If this will be an annual event, this person should
write up a brief report as plans progress and tasks are completed (noting what went well and what
difficulties were encountered) for use in future years.
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